October 27, 2026

Standing Committees Supporting Operations and Capital Projects

PURPOSE

As the Doleman Black Heritage Museum, Inc. (DBHM) advances both its ongoing museum operations and the development of its Future Home Project; a formal committee structure is necessary to distribute responsibilities, strengthen Board oversight, expand community participation, and maintain appropriate financial and organizational accountability.

It is proposed that DBHM establish five standing committees, with each Director requested to chair one committee. Committee Chairs shall provide leadership, recruit appropriate committee members and volunteers, coordinate with DBHM leadership and staff, and report committee activities to the Board of Directors.

Committee participation may include Board members, Friends of DBHM, volunteers, community stakeholders, and individuals with professional expertise appropriate to each committee.

1. CAPITAL CAMPAIGN COMMITTEE Purpose

To lead and coordinate fundraising for DBHM’s Future Home capital project, including the rehabilitation of the former Coca-Cola building and development of the larger museum campus.

Duties

• Develop and implement the comprehensive Capital Campaign strategy.
• Establish campaign goals, phases, timelines, and fundraising priorities.
• Identify and cultivate major donors, corporations, foundations, institutions, and philanthropic partners.
• Develop sponsorship and naming-opportunity strategies for Board approval.
• Coordinate donor cultivation meetings, presentations, campaign events, and solicitations.
• Develop Capital Campaign materials and case-for-support messaging.
• Maintain appropriate donor recognition and stewardship procedures.
• Coordinate campaign activities with grant-funded capital investments and other secured Project funding.
• Provide regular Capital Campaign progress reports to the Board.

Capital Campaign Financial Collections and Controls

All funds raised or collected for the Capital Campaign shall be received, documented, deposited, reconciled, and reported as DBHM funds and maintained separately from operational fundraising for accounting and reporting purposes.

The Committee shall:

• Maintain documentation identifying the donor, amount, date received, campaign designation, restrictions, and purpose of each contribution.
• Ensure checks and electronic contributions are payable directly to DBHM and not to individual committee members.
• Establish documented procedures for any cash received at approved campaign events.
• Promptly transmit all funds and supporting documentation for deposit into the appropriate DBHM account.
• Coordinate financial reconciliation with DBHM’s Accounting Specialist and designated organizational officers. ● Maintain donor and pledge records that reconcile with DBHM’s official accounting records.
• Provide campaign financial reports to the Board.
• Ensure restricted capital contributions are used only for their designated purposes.
• Maintain a clear distinction between Capital Campaign funds and DBHM operational funds.

The Committee shall participate in fundraising and financial tracking but shall not independently control, withdraw, transfer, or expend DBHM funds.

2. OPERATIONS & SUSTAINABILITY COMMITTEE

Purpose

To strengthen the financial and organizational sustainability of DBHM’s current and future museum operations.

Duties

• Develop strategies to support annual operating expenses.
• Assist with operational fundraising and unrestricted giving.
• Identify sustainable earned-revenue opportunities.
• Support membership and annual giving programs.
• Develop corporate and community partnerships supporting museum operations.
• Review operational needs associated with the Temporary Gallery and transition into the Future Home.
• Assist in planning for staffing, utilities, insurance, technology, maintenance, security, programming, and other recurring expenses.
• Help develop long-term operating revenue projections for the expanded museum.
• Work with DBHM leadership to distinguish operational needs from capital-project expenses.
• Report operational sustainability needs and recommendations to the Board.  

3. FUTURE HOME PROJECT & CAPITAL OVERSIGHT COMMITTEE

Purpose

To provide Board-level oversight and support for planning, design, rehabilitation, construction, and completion of the DBHM Future Home Project.

Duties

• Receive regular Project Manager reports regarding the Future Home Project.
• Review major Project milestones, schedules, budgets, risks, and funding needs.
• Monitor progress of the Coca-Cola Building rehabilitation and subsequent phases of the Future Home Project. ● Review significant architectural, engineering, construction, and consultant developments.
• Support procurement oversight for consultants, contractors, RFPs, and RFQs.
• Monitor permitting, regulatory, preservation, and governmental requirements.
• Review material changes in Project scope, schedule, or budget for recommendation to the Board.
• Assist in ensuring capital expenditures correspond with approved funding sources and Project priorities.
• Maintain clear Board oversight without assuming the day-to-day responsibilities assigned to the Project Manager. ● Provide recommendations to the full Board concerning major Project decisions requiring Board authorization.

4. MUSEUM PROGRAMS, COLLECTIONS & COMMUNITY ENGAGEMENT COMMITTEEPurpose

To strengthen DBHM’s public mission by connecting its collection, exhibitions, educational programs, historical interpretation, and community engagement.